Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.
College/Unit/Department website
https://engineering.uga.edu/
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
This is a full-time position on the main Athens campus.
Standard business hours are Monday-Friday, 8am-5pm
Advertised Salary
$53,000+ based on experience
Posting Date
07/10/2026
Open until filled
Yes
Closing Date
Proposed Starting Date
08/17/2026
Special Instructions to Applicants
In addition to your UGA Jobs application, please upload the following documents:
CV/Resume
Cover Letter
3 professional references with contact information
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Experience in UGA financial system, OneUSG, GradStatus and Data Warehouse.
Position Summary
As an integral member of the College of Engineering Business Office, the Graduate Payroll Coordinator oversees all payroll and business operations in support of the College's Graduate Program, which serves over 250 students. This important role will oversee functions such as: providing faculty with projected payroll and benefits expenses, processing payroll adjustments, maintaining detailed and comprehensive records of these transactions, and serving as a subject matter expert for graduate funding an related functions. This position also manages the College's tuition waivers and GTRIP funds and related functions.
This Coordinator serves as the primary liaison between both internal and external stakeholders, including other members of the Business Office staff, Human Resources team, the Office of Academic Affairs and Assessment, Sponsored Projects Administration, the UGA Graduate School, and with peers across campus. The role requires strong attention to detail, sound financial judgment, and the knowledge and commitment to operate within compliance with all UGA , USG , and Graduate School policies.
This position operates with a high level of autonomy and makes independent decisions on a daily basis.
Knowledge, Skills, Abilities and/or Competencies
Ability to navigate and properly process in the following UGA systems: OneUSG, GradStatus, Data Warehouse.
The role requires strong attention to detail, sound financial judgment, and the knowledge and commitment to operate within compliance with all UGA , USG , and Graduate School policies.
Physical Demands
Typical office environment.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Graduate Funding and Payroll
Calculate and forecast graduate payroll and communicate projected costs to stakeholders using established College compensation rates and levels of effort.
Analyze and verify funding availability and time allocation across multiple funding sources in alignment with approved budgets.
Coordinate with Human Resources to assign correct effort levels and monthly compensation rates for new hires and process salary adjustments for current students.
Coordinate timely and accurate terminations for graduating or departing students in partnership with Human Resources.
Manage and submit position funding requests, express direct retro transactions, ad hoc salary actions, and short work break requests.
Oversee graduate student health insurance assignments in GradStatus, identify discrepancies, and submit journal vouchers to correct funding sources.
Monitor College parking and suspense accounts and submit funding changes or direct retro requests to reconcile balances.
Coordinate with external departments to verify payroll information for students funded through Engineering-based sources.
Percentage of time
60
Duties/Responsibilities
Tuition Waivers and GTRIP
Determine correct tuition waiver attributes based on funding source and enter waivers in GradStatus each semester.
Maintain accurate records of waiver entries in the graduate payroll spreadsheet.
Monitor tuition budgets on sponsored projects and complete Charge to Account forms for students on RIAS waivers.
Coordinate tuition entries with other departments and colleges for students funded on Engineering-based projects.
Maintain accurate information on the GTRIP Smartsheet to ensure correct returns to the College.
Track tuition return information for Sponsored Projects Administration invoicing.
Collect annual GTRIP returns and distribute funds to appropriate department IDs via budget transfer.
Coordinate funding for teaching assistants with each School Chair and Director of Graduate Studies using GTRIP funds.
Provide guidance to faculty on GTRIP spending policies.
Percentage of time
20
Duties/Responsibilities
Administration/Reporting
Create, maintain, and audit detailed records of payroll transactions, tuition waivers, GTRIP entries, and related documentation to support internal reviews, audits, and reporting requirements.
Perform bulk updates and data maintenance in Smartsheets, spreadsheets, and other tracking tools to ensure accuracy and consistency across systems.
Participate in semester audits with Human Resources and the Graduate Office to ensure alignment of payroll, funding, and appointment data.
Prepare and provide payroll, funding, and tuition reports for internal reviews, accreditation needs, and administrative decision-making.
Collaborate with campus partners to streamline processes, improve workflow efficiency, and enhance data accuracy.
Percentage of time
15
Duties/Responsibilities
Other duties as assigned
Provide financial and administrative support to the College Business Office and Graduate Program as needed.
Complete USG / UGA and college trainings and meetings as assigned.
Percentage of time
5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
